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02.06.2014 - Newsletter
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Like people no two businesses are the same. Charter HR recognizes the individual needs of each organization and designs a customized HR service program to meet your company's precise business challenges. No boxes, no one-size-fits-all. Get the service your company needs, in the way you need it.

Charter HR helps your company reduce the following employee-related burdens:

FICA Federal Income Contribution Act Social Security
FUTA Federal Unemployment Tax Act (reporting and management)
SUI State Unemployment Insurance (reporting and management)
WC Workers' Compensation (reporting and management)
NLRA National Labor Relations Act
FLSA Fair Labor Standards Act: Wage and Hour Regulations
EEOC Equal Employment Opportunity Commission: Title VII
ERISA Employee Retirement Income Security Act, 1974, and amendments
TEFRA Tax Equity and Fiscal Responsibility Act of 1982
IRCA Immigration Reform and Control Act of 1986, and amendments
TRA86 Tax Recovery Act of 1986
CCRA Civil Rights Restoration Act of 1988
ADA Americans with Disabilities Act of 1992
NHRA New Hire Reporting Act

Services:

  • Calculating Gross Pay, Deductions, and Net Pay
  • Payroll Records
  • Processing Payroll
  • Delivering Payroll
  • Expense of Checks
  • Elimination of Payroll Statement and Check Reconciliation
  • Elimination of ALL Payroll Tax Filing and other required reports on annual and quarterly basis
  • Required Payroll Reports:

    • Federal Tax liabilities and deposits
    • State Tax liabilities and deposits
    • Local Tax liabilities and deposits
    • Federal deposit tax return - Form 940
    • State quarterly wage reports
    • State unemployment tax report
    • State income tax reconciliation
    • Local income tax reconciliation
Additional Services:

  • Payroll Reductions
  • Section 125 Flex Benefits
  • 401(k) Retirement Plan
  • Miscellaneous deductions such as uniforms, garnishments, etc.
  • Work Opportunity Tax Credit (WOTC)
  • E-Verify
  • Specialized Payroll Reports:

    • Employee cost broken down by department
    • Workers' Compensation Reports
    • Federal Unemployment tax report
    • State Annual Tax reconciliation
    • Local Annual Tax reconciliation
    • Wage and Tax statements (W-2's)
    • W-2 Tape List
    • W-3 Transmittal of wage and tax statement

Charter HR Paycard - Your Paper Check Alternative

More money in your pocket every pay day.

Charter HR's Visa® payroll card gives you another option for direct deposit. You can withdraw cash from ATMs, make purchases or opt for cash back at millions of merchant locations, and completely eliminate all check cashing fees!

What the Charter HR Paycard offers:

  • No monthly maintenance fee
  • Free online account access
  • Use free and unlimited at points of sale
  • Make purchases and pay bills online
  • Low balance text alerts
  • Direct deposit text alerts
  • Free personalized message on card
  • Works with any job, unemployment, tax refund, etc.
  • Load cash manually at Visa ReadyLink locations

Your pay is ALWAYS in your wallet on payday - automatically!

Click Here to view cardholder fees.

Many organizations attempt to institute an effective, cost efficient Risk Management Program in an effort to reduce workplace injuries. These programs can be difficult to implement, often with unproductive and costly results. However, effective Risk Management is a key driver in mitigating the high costs associated with occupational injuries and claims.

Charter HR creates safety programs that help businesses reduce the chance of employee injury, and promote a healthier, safer work environment. Through regular on-site inspections, loss prevention strategies, return-to-work programs, and effective claims management, Charter HR helps keep employees safe at work, and your business OSHA compliant.

Our approach is to do more. As an industry leader in Employee Benefits, we have positioned ourselves to offer your employees innovative solutions through our full-service insurance agency, Charter HR Benefit Solutions.

No matter the industry...we can facilitate your workforce. Today's Employee Benefit landscape is changing. We can help you keep pace with the changes, so you can focus on what you do best in today's competitive business environment.

As a part of the Charter HR Benefit Solutions benefit platform, all employees are eligible to receive the following:

  • Paid 10K Life Insurance Policy (FREE)
  • My Blue RX Card (FREE)
  • Discounts on Prescription Medications, Hearing Aids, Diabetic Supplies, Eyewear and Lasik Services (FREE)
  • Employee Assistance Program (FREE)
  • Will Prep (FREE)
  • Exclusive On-Line Discount Program (FREE)
  • 401(k) Retirement Plan
  • Limited Benefit Medical Coverage
  • Group Home and Auto
  • Group Health
  • Group Dental
  • Group Vision
  • Accident, Cancer, Disability, and Individual Life Coverages

All benefits can be conveniently payroll deducted.

A recent Small Business Administration study of professions and businesses of less than 500 employees showed an expenditure in the range of 4% to 12%, with an average of 8.43%, of payroll cost to provide the above administration services related to employees.

Charter HR is a cost-effective solution for dealing with the administration
and legal liabilities associated with employees!

Charter HR can also provide Administrative Services Only (ASO) to client companies. As with Charter HR's PEO service, we take care of all aspects of the payroll process, from cutting checks, making tax deposits and completing payroll tax returns, to providing W-2s to all of your employees; however the paperwork is filed under the client's federal employer's identification number rather than Charter HR's. Basically, the ultimate responsibility for insurance coverage, regulatory matters, and safety management remain in the hands of the client company. Many companies find this preferable because they retain even more control and can still be very hands-on without having to handle mundane details on a daily basis.

Below is a detailed List of Services to ASO clients. Whether you are currently processing your payroll in-house, or it is being outsourced, Charter HR provides the same excellent customer service and support to our ASO clients as with our PEO clients.

Payroll:

  • Payroll Administration - Submit your time to us, we will handle the processing and printing of checks.
  • We will make deductions from checks such as taxes, voluntary deductions and non-voluntary deductions.
  • Child Support/Garnishments/Chapter 13 Services - Administration of all deductions, including communication with Agencies and payments. The checks are issued from the client's bank account.
  • Shipping of checks
  • Tracking of Vacation/Personal Time Off
  • Assistance in New Hire Reporting
  • Assistance in EEOC Reporting
  • Verify Social Security Numbers
  • Employment Verification
  • Balance and Printing of W-2's
  • Shipping of W-2's
  • Various Reports as needed
  • Web Based Time Submission System
  • Training for Web Based Time System
  • Technical Support for Web Based Time System
  • Digital storage of employee documents (I-9's, W-4's, State tax forms, etc...)

*Note: All Payments and Checks will be made from Client's Bank Account


Payroll Tax Filing:

  • Form 941 - submit payment and quarterly filing
  • Form 940 - submit payment and annual filing
  • State Unemployment Reporting - All states, submit payment & quarterly filing
  • State Withholding - All states, submit payment & filing
  • Occupational Taxes - All jurisdictions (city, county, school...) submit payment & filing
  • W-2 Reporting - All filing requirements
  • All tax payments are issued on the client's bank account.


Direct Deposits:

  • Submission via ACH on the date requested by client.
  • We issue the direct deposits on our account and client reimburses Charter HR prior to issuance.


Background Checks:

  • We have access to a national company to complete background checks and drug screens at reduced rates.


Pay Cards:

  • We offer a free pay card. Charter funds the card and client reimburses Charter prior to issuance.


Christmas Club:

  • Deductions are made from the employee's check and transferred to a segregated bank account.
  • If the employee has not withdrawn funds during the year, interest will be paid on the balance.
  • The checks are issued prior to Thanksgiving.
  • Early Withdrawals - There is a fee in the amount of $5.00 per withdrawal during the year.
  • There is also a certified mailing charge (if applicable) on the early withdrawals.


Legal/HR:

  • Consultation with Client's management regarding ANY HR question or concern.
  • Toll-free hotline for employees to register complaints.


Employee Benefits:

  • Access to our full service agency to help negotiate, administer, place, enroll and service traditional Group and Individual Insurance products.